Head of Facilities, Yale Center for British Art

University Job Title: Manager 4

Bargaining Unit: None - Not included in the union (Yale Union Group)

Time Type: Full time

Duration Type: Regular

Compensation Grade: Administration & Operations

Wage Ranges: Click https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges

Work Location: Central Campus

Worksite Address: 1080 Chapel Street

New Haven, CT 06510

Work Week: Standard (M-F equal number of hours per day)

Searchable Job Family: Administration, Museum/Curatorial

Total # of Hours to be Works: 37.5

Position Focus:

Reporting to the Yale Center for British Art's Head of Museum Initiatives and Building Conservation, the Head of Facilities will oversee facilities planning and maintenance for the museum's portfolio of six leased and owned facilities, including its landmark building designed by renowned American architect Louis I Kahn. The position will develop strategic initiatives in support of the programs, collection stewardship and operations of a world-class university museum, with oversight over facilities project management, risk management, emergency preparedness and emergency recovery, facilities planning, conditions monitoring and maintenance. The Head of Facilites is responsible for staff moves, furniture and fixture installation and configuration, waste management and pest management. The position fields and responds to concerns from museum staff and university colleagues about facilities issues (cleanliness, loading dock traffic, climate, fire safety systems, mail delivery, event support, etc)

The Head of Facilities will be a key strategic partner in all aspects of the planning, maintenance and conservation of the museum's Louis Kahn building and five additional active sites. The position will develop and manage large- and small-scale renovation and maintenance projects consistent with the YCBA's building conservation plan. The incumbent will ensure that Facilities staff, vendors and contractors properly handle and maintain the building's raw materials, taking care to preserve original materials as projects are executed. The Head of Facilities will provide day-to-day management and leadership for the Center during design, construction, and close-out phases of capital projects involving construction, renovation and large-scale restoration.

This position is responsible for all aspects of facilities planning to include developing and managing budgets, coordinating project schedules, managing relationships with university constituents, architects, vendors, suppliers, and trades. The Head of Facilities provides oversight over the maintenance of all museum sites ensuring that facilities are safe and secure. The Head of Facilities manages YCBA Facilities staff while also overseeing custodial and other staff from Yale Facilities that are assigned to work in the Yale Center for British Art.

Essential Duties:

1. Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University. 2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed. 3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments. 5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies. 6. Manages administrative support for activities of one or more departments to ensure timely completion of projects. 7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted. 8. Ensures compliance with University and federal regulations as they apply to the assigned departments. 9. Identifies, plans, and develops administrative policies for the assigned departments. 10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis. 13. Manages a staff of exempt and non-exempt employees. 14. May perform other duties as assigned.

Required Education and Experience:

Bachelors' degree in a related discipline and 6 years of experience in the professional practice of construction management, cost estimating, and/or facility management.

Required Skill/Ability 1:

Outstanding customer service, organizational, and oral and written communication skills. Ability to work successfully in a fast-paced and changing environment. Ability to partner and work collaboratively across University and Gallery departments and between cultural properties institutions to support teaching, research, and exhibition missions.

Required Skill/Ability 2:

Demonstrated experience supervising and directing the work of staff or teams. Superior interpersonal skills. Ability to manage and work effectively with a team of diverse permanent staff, temporary project staff, contractors, and University officials.

Required Skill/Ability 3:

Strong leadership and team-building skills with a positive, can-do attitude that supports the mission and goals of the Gallery. Proven ability to manage multiple large and small projects at once. Ability to manage multiple facilities.

Required Skill/Ability 4:

Strong analytical and problem-solving skills. Ability to respond to emergencies 24/7, make rapid and appropriate judgments and take a leadership role in emergency crisis situations.

Required Skill/Ability 5:

Strong computer skills coupled with the knowledge of Microsoft Project, Outlook, SharePoint and other database and computer-aided drafting (CAD) software.

Preferred Education, Experience and Skills:

Extensive facilities, contract, project management experience. Knowledge of building management systems and facility/event service operations. Knowledge of building electrical, mechanical, climate monitoring systems and experience in construction planning. Experience working in a university or museum environment with an emphasis on client services and stewardship of valuable collections.

Drug Screen: No

Health Screening: No

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit https://apptrkr.com/6079163

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