The Harn Museum of Art seeks an energetic, detail-oriented person to become the Assistant to the Director and Special Projects Manager for the Museum. This person will provide high-level administrative and managerial support for the Director’s office and the museum as a whole. S/he will be required to develop and manage the museum’s strategic planning process for the museum that considers museum-wide programs and initiatives. Additionally, the successful candidate will be required to develop and manage the museum’s comprehensive and extensive grants program. The ideal candidate will have experience with computer applications and directs the day-to-day operations of the Director’s office.
• Manages all office activities representing the Director through written and verbal communication to internal and external constituents.
• Partnering with the Director, will facilitate collaboration among individuals and groups that support the Harn’s mission through committee meetings, retreats, conferences, etc. ensuring all details are addressed.
• Coordinates the completion of forms for processing travel, purchasing, leave, contracts, art acquisitions, etc. Manages and monitors the Director’s budget and expenditures.
• Works independently on special non-recurring and ongoing projects.
• Acts as a project manager for special projects as designated by the Director.
1. Strategic Plan Project Management. Manages, monitors and advises the Director and staff on the status of accomplishing the goals and objectives as outlined in the plan.
2. Grant Project Management. Manages all aspects of grants, federal and private, from proposal to final reporting keeping the Director and staff advised on progress and changes.
3. Other projects as assigned.
• Conducts research and collects data for the development and/or revision of museum protocols, policies and procedures and makes recommendations to the Director and staff regarding potential policy changes.
• Works closely with the staff to facilitate the smooth operation of the museum and assists in attaining established goals and objectives.
• Representing the Director, acts as liaison to various internal and external stakeholders, such as, but not limited to, officials from various offices of the University of Florida, University of Florida Foundation, AAMD, government officials, foundations, donors, etc.
• Independently coordinates and executes events related to the operation of the Director’s office, such as, council and committee meetings, retreats, exhibition-related events, parties, dinners and luncheons, both on- and off-site.
Minimum Qualifications: Bachelor’s Degree and three years of relevant experience; or an equivalent combination of education and experience.
Other Qualifications Include:
• Strong attention to detail
• Ability to prioritize, multi-task and work under pressure in a fast-paced team environment
• Ability to support the Director as needed and to work independently.
• Demonstrate an understanding of privacy and confidentiality in a museum setting.
Founded in 1990, the Harn Museum of Art is an integral part of the University of Florida. The Harn contributes to an interconnected, international community by integrating the arts and culture into curricula throughout the university’s system of colleges and centers. Its holdings include more than 11,500 works in five main collecting areas: Asian art, African art, photography, modern art of the Americas and Europe, and international contemporary art. The museum also has noteworthy collections of Oceanic, Ancient American Art and works on paper. In addition to rotating installations drawn from its permanent collection, the Harn organizes traveling exhibitions, public lectures, panel discussions, academic symposia, and educational programs for adults, students, and children.
The Museum, located in Gainesville, Florida, is part of the University of Florida’s Cultural Plaza, which is also home to the Florida Museum of Natural History and the Phillips Center for the Performing Arts. Admission is free.
• To be considered for this position, please complete the application at: http://explore.jobs.ufl.edu/cw/en-us/job/512340/assistant-to-the-director and attach to application:
o Cover letter
o Name and contact information for three professional references we may contact during this process.
• More information about the Harn Museum of Art and its programs can be found at www.harn.ufl.edu.
• The Harn Museum of Art at the University of Florida is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
• All candidates for employment are subject to a pre-employment screening, which includes a review of criminal records, reference checks, and verification of education.