Current Opportunities

Senior Manager of Grants and Foundations

Department:  Philanthropy
Division:       External Affairs
Reports To:   Deputy Director and Director of                                    External Affairs

Effective Date:  September 2019


Under the supervision of the Deputy Director and Director of External Affairs, the Senior Manager of Grants and Foundations is responsible for grant proposals and solicitations to foundations, corporations, government agencies, and select individuals; for the Portland Museum of Art’s (PMA’s) strategic prospect research; and supporting the fundraising and constituent relationship priorities of the PMA’s mission and strategic plan.


• Primary responsibility includes writing, editing, proof-reading, and assembling proposals and reports for grant writing purposes.

• Prepares proposals for foundation, corporation, government, and individual donors. Participates in informational meetings, such as the Exhibition Task Force, and stays informed of institutional priorities and goals, with a deep understanding of the museum’s Strategic Plan, ensuring proposals will have a compelling case for support and address identified organizational funding priorities.

• Develops and implements methodologies, policies, procedures and workflow for researching prospects and donors through standard industry resources to successfully execute the flow of prospects into and through the donor pipeline. Provides biographical, financial, corporate, foundation, and other research as needed, and designs and implements a qualification rating process for giving capacity and affinity.

• Routinely researches and identifies new funding opportunities, keeping abreast of shifting national and regional philanthropic trends, and seeking creative opportunities to align funders with PMA goals and priorities. Makes recommendations on strategies, policies, and procedures related to proposal and report development.

• Maintains a multi-year calendar of proposal and stewardship requirements and deadlines, ensuring seamless proposal development, implementation, and adherence to grant requirements.

• Communicates regularly cross-departmentally ensuring museum-wide achievement of deadlines and deliverables.

• Adheres to best practices and PMA philanthropy processes. Generates timely (24-48 hours) best practice acknowledgements to institutional supporters and ensures all agreements, proposals, reports, pledges, and communications are entered in Altru accurately and in a timely manner.

• Manage outreach to a small portfolio of organizational and individual prospects.

• Provides support and implements initiatives as directed, such as affinity groups support and generating reports, mailing lists, and information pulled from the database. 

• Develops accurate tracking and evaluation systems to measure and report progress, including membership and revenue metrics, for reports to PMA leadership, volunteers, and others as needed.

• Fosters relationships and builds philanthropy with patrons at the PMA, as defined by displaying behavior that welcomes all individuals contacted during work.

• Supports the PMA’s strategic goal to advance a culture of inclusivity and diversity.

• Performs special projects and other related duties as required, directed, or as the situation dictates.

• Complies with all PMA safety rules and procedures.

• Regular attendance at the workplace is required.




Bachelor’s Degree and at least three years of nonprofit fundraising experience with a strong emphasis on research, writing and communication skills.


• Flexible and creative problem-solver; ability to multi-task, organize work, and meet deadlines with careful attention to detail and commitment to quality in a fast-paced, collaborative environment.
• Proven written and oral communication skills, including ability to adhere to PMA brand charter and style guide, and ability to communicate effectively with constituents in person, over the phone and via email.
• Excellent research and writing skills.
• Ability to perform all work according to best practice standards and to the Association of Fundraising Professionals’ Donor Bill of Rights.
• Ability to establish, maintain, and foster positive and harmonious working relationships with coworkers and a variety of individuals contacted in the course of work.
• Ability to operate computers and software necessary for assigned duties including Microsoft Office, Altru, Basecamp and other software.
• Ability to handle sensitive and confidential information with discretion.
• Ability to pass a criminal background check.


The majority of work is performed in a normal office environment not subject to extremes of noise, temperature, odor, etc. Operates computer, printer, photocopier, typewriter, postage machine, and other office equipment. Work involves extended sitting, computer use, and small muscle tasks. Some regional and national travel may be required. Evening and weekend work required including at events.


The Senior Manager of Grants and Foundations position is a full-time, regular, exempt, salaried, employment-at-will position.

The PMA’s Application for Employment is available at:
Please email cover letter, résumé, and completed application to HR Director at:
Applications will be accepted electronically only and will be reviewed on a rolling basis until filled.

The Portland Museum of Art is an Equal Opportunity Employer. All qualified applicants shall receive consideration for employment without regard to race, color, religion, national origin, ancestry, age, sex, sexual orientation, physical or mental disability, veteran status, status as a whistleblower, marital status, gender identity or expression, genetic information, or any other basis prohibited by applicable law.

Salary Range: 
Commensurate with experience

About This Job

  • Portland Museum of Art
  • Portland, ME
  • Category: Professional
  • Salary Range: Commensurate with experience
  • Posted: September 25, 2019