Current Opportunities

Assistant Registrar for Exhibitions

The Assistant Registrar for Exhibitions will be responsible for coordinating all registrarial aspects of special exhibitions and contemporary art projects for the museum, including planning, budgeting, shipping, insuring, and installing/de-installing. They will work closely inside The Phillips Collection with the Curatorial team and the Manager of Exhibitions and regularly outside TPC with lenders, organizing museums, and agencies to professionally execute all procedures and ensure that the policies and procedures of The Phillips Collection are adhered to with regard to management, safe movement, proper care, and storage of the works included in Special Exhibitions.

• Administer all registrarial aspects of special exhibitions and contemporary art projects in close collaboration with the Manager of Exhibitions and installations team. Consult Curators, Conservators, and Preparators, as needed.
• Maintain registrarial information in exhibition databases and generate reports for registrarial purposes.
• Procure estimates based on comparative bids from fine art shippers for shipping and crating of all planned and scheduled Special Loan Exhibitions.
• Plan for special exhibition loans and coordinate details regarding crating, incoming and outgoing shipping, pre-travel condition reports, insurance, couriers, display/handling restrictions, photographic restrictions, receipts, and budgets.
• In collaboration with Curator and Manager of Exhibitions, prepare and process loan forms and lender correspondence.
• Generate applications for U.S. indemnity (NEA) and Immunity from Seizure (U.S. State Department), when appropriate, for Special Loan Exhibitions. Prepare indemnity application with TPC Development grant writers.
• Review and revise exhibition-related loan contracts, such as Co-Organizers Contracts and the Venue Contracts (if there is a tour), from draft to final, signed versions. Work with exhibition curator and CFO; review passages with Development, Marketing, Conservation, and Museum Shop colleagues and share final contracts with same colleagues.
• Establish and coordinate installation/shipping schedules with TPC security, facilities, and curatorial departments and with shippers and lenders’ couriers (as needed).
• Maintain, update, research and complete facilities/security information for all exhibitions (all TPC buildings). Ensure environmental and security standards are continually met, in consultation with Facilities, Security, and Conservation. Create an AAM Facility Report for each exhibition. Issue a security access list for security for each installation and de-installation period.
• Learn and use collections database system (currently: Mimsy) for access to the permanent collection, as needed (accession numbers, tombstone information, current locations)
• Jointly with Registrar for Collection, prepare annual budget for Registrar Department.
• Prepare annual individual budgets for Special Loan Exhibitions re: crating, shipping, couriers, insurance, contract services (conservators for condition reports), loan fees, and framing. Support budget estimates at annual (April) Budget Review with CFO, director, curators, and department heads.
• Prepare blurbs re: current and upcoming Special Loan Exhibitions for quarterly Board reports.
• When required, act as courier for TPC loans and for Special Exhibition loans.
• When required, act as back-up for Registrar for Collection
• Coordinate coverage with the Registrar for Collection of loading dock activity.
• Foster inclusive and welcoming environment in interactions with TPC staff and external stakeholders.
• Perform other duties as assigned.

• B.A. in art history or related field
• Minimum of two years of experience in museum registration or related field
• Knowledge of 19th-, 20th-, and 21st- century art
• Excellent skills in project management, including use of collection databases and Excel
• Knowledge of Filemaker Pro desirable
• Tact and diplomacy skills in internal and external communications
• Strong interpersonal, organizational, and professional skills
• Ability to work both independently and collaboratively as part of a team
• Ability to travel frequently domestically and internationally
• Ability to work some evenings and weekends
• Enthusiasms for Diversity, Equity, Inclusion and Access in Museum Practice

To apply, please visit and submit a cover letter along with your resume.

Salary Range: 
$50,000 annually

About This Job

  • The Phillips Collection
  • Washington, DC
  • Category: Professional
  • Salary Range: $50,000 annually
  • Posted: May 12, 2022