SUMMARY:

The Deputy Director (DD) manages the day-to-day operations of the Katonah Museum of Art (KMA), creates and enforces policies and internal communications mechanisms that ensure the Museum team operates in a uniform and efficient manner, commensurate with the vision and direction of the Executive Director (ED). In close coordination with the ED, he/she will manage the operations, strategic planning, goal setting, implementation, budgeting and long-term forecasting, and evaluation of all Museum initiatives. He/she will also play a key role representing the KMA with the Museum’s key stakeholders and externally.

DUTIES & RESPONSIBILITIES:

Operations, Planning, and Budget Management
o Coordinate with the ED to manage the division’s operations including strategic planning, goal setting, monitoring, and evaluation.
o Prepare work plans and annual and project budgets; engage in budgetary forecasting and long-term forecasting, ensure that long-term strategic planning is guided by realistic projections, including examining historic and projected trend lines in both costs (e.g. staffing, direct research, indirect costs) and revenues.
o Together with the ED, manage an ongoing, transparent process that better integrates budget with revenues, revenue planning, forecasts, and risk assessment.
o Create and implement systems and processes to manage deliverables relating to exhibitions, publications, and public programs, including research support/consultants, deliverables, and outreach events in ways that ensure the team’s research, policy, communications, partnership, fundraising, events, and administrative functions are operating in an integrated fashion, with efficiency, cost-effectiveness, and highest quality to maximize impact, in close consultation with the ED.
o Manage Bill.com PO/Invoicing approvals.
o Support ED in managing personnel and HR issues including staff hires and on boarding, bi-weekly entry into Paychex of staff approved hours and time off requests, and other administrative HR duties as needed.
o Manage the day-to-day work of staff and assist in managing/coordinating the deliverables as set out.
o The DD will be the delegate for the ED.
o Monitor monthly financial reports as needed.
o Help evaluate the effectiveness of events, projects, and processes to inform future investment of time and resources in these efforts.
o Act as a coordinator within the Museum to share information across the organization and arrange deliverables related to agreed plans, goals, timelines, etc.
o Ensure compliance with the KMA’s policies and practices and support implementation and internal communications of such policies and practices.
o Develop guest curator, programmer, and all external consultant agreements/contracts.

Project Management
o Manage KMA projects/initiatives, including publications, communications, marketing, and others as directed by the ED.
o Work with the ED to develop and implement an innovative program of visual, performing arts, literary arts, and education initiatives to support the artistic vision of the former.
o Assist in the development of new and current projects, including researching and vetting areas of work.
o Work in close collaboration with colleagues to coordinate the dissemination and promotion of the KMA’s work to the broader artistic community in the USA and globally.
o Assist in assessing, designing, and continuously improving mechanisms for ongoing internal communications (including staff meetings, etc.) to ensure that all Museum staff and relevant stakeholders are appraised of key program developments and are current in their knowledge of program activities.
o Develop and maintain relations/collaborations with other artistic, nongovernmental, educational, and philanthropic organizations in the U.S. and other regions relevant to the KMA’s scope.
o Represent the KMA at meetings and conferences and deliver presentations.
o Attend relevant program and organizational planning meetings.

Fundraising 
o Collaborate with Development team and other colleagues on fundraising.
o In collaboration with the ED, work with the Director of Development and Development team to develop/write grant proposals; prepare financial data required for submission of new grants; clarify and sharpen proposal goals and deliverables and translate into a budget.

• Support and attend public programs and events, including on nights and weekends.
• Other duties as assigned.

QUALIFICATIONS:

• M.A. in Art History or a relevant field with at least ten years related work experience in non-profit institutions, preferably in Museum programming and management of visual arts.
• Passion and knowledge of arts and cultures across all genres and demonstrated experience in programming of contemporary visual arts.
• Interest in multidisciplinary work.
• Experience in organization of academic and specialist conferences.
• Outstanding analytical, verbal, written and overall communications skills.
• Proven organizational skills, with a strong ability to set priorities, manage multiple tasks, and think creatively.
• Ability to work cross-culturally with artists, collectors, and arts professionals from different educational and cultural backgrounds as well as familiarity with both non-profit and commercial arts sector.
• Prior supervisory experience.
• A team player with positive attitude and sense of humor.
• Exceptional interpersonal skills; strong ability to interact with the public and high-level individuals and work collaboratively with diverse constituencies.
• Proficiency in Microsoft Office and all KMA administrative systems, including Microsoft office, Bill.com, Paychex, Sharepoint, etc. and familiarity with social media.

COMPETENCIES:

Leadership:
• Persuades others; builds consensus through give and take; gains cooperation from others to obtain information and accomplish goals.
• Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.

Professional and Results-Oriented:
• Seeks to consistently produce results that achieve goals and objectives.
• Conscientious and efficient in meeting commitments and observing deadlines.
• Able to work independently with minimum supervision.
• Good judgment, tact, and discretion.
• Ability to translate ideas into action.
• Good ambassador for the KMA, with current knowledge about the organization locally and globally.

Collaboration and Teamwork:
• Excellent skills in communicating with people from different cultures, backgrounds, and across time zones.
• Works with others towards common purposes to achieve shared goals by developing and maintaining responsive, cooperative and mutually beneficial internal and external relationships.
• Acts as a global facilitator to have conversations, exchange ideas and build understanding.

Innovation:
• Identifies new and creative ways of doing something or solving a problem that improves, changes and results in value to the organization and constituencies (could be through technology or introducing new ways of, thinking).
• Uses technology for impact, reach, and efficiency, such as through social media, databases, etc.

Technical Expertise:
• Professional competencies in the related field of work.
• Strong Publication and Editorial skills and experience.
• Strong Budget Management skills and experience.
• Recognizes trends in theory and practice of one’s own technical area and effectively prepares for anticipated changes.

EMPLOYMENT BENEFITS:

The Museum offers a comprehensive roster of benefits including: medical and dental insurance, retirement plan, paid holiday and vacation time, and remote work opportunities, among other benefits.

APPLICATION:

Interested candidates should submit:
• Cover letter
• CV
• Salary expectations

Please submit above to jobs@katonahmuseum.org.  Please include “Deputy Director” in the subject line and indicate where you saw the job posted.