The American Federation of Arts (AFA), the leader in traveling exhibitions internationally, is seeking a full-time Director of Registration. AFA is a non-profit organization founded in 1909 and is dedicated to enriching the public’s experience and understanding of the visual arts through organizing and touring art exhibitions for presentation in museums around the world, publishing exhibition catalogues featuring important scholarly research, and developing educational programs. More information about the AFA and its exhibitions and programs can be found at amfedarts.org.

General Duties and Responsibilities:

·        Lead logistics and registration for traveling exhibitions;

·        Build registration department with a team of experienced registrars; manage the job search and recommend for hire traveling/contract registrars as needed.

·        Devise, implement and maintain policies, procedures, and systems for the efficient and effective functioning of the registration department. This includes but is not limited to procedures for (i) object tracking and safety such as condition reports, exhibition checklists, and shipping documents (ii) an exhibition calendar including input on new venue presentation opening and closing dates, and de/installation dates, (iii) financial estimates for prospective exhibitions, tracking expenditure actuals during the life of the exhibition, final accountings at the end of an exhibition, quarterly updates on expected prorated expenses for all exhibitions, and mid-tour updates on estimates vs. actuals, (iv) additional spreadsheets and forms for shipping, insurance, and non-AFA courier details.

·        Plan staffing and coverage for complex installations and deinstallation of all exhibitions; maintain an exhibition calendar including input on new venue presentation opening and closing dates and de/installation dates to confirm staffing with AFA staff and contract registrars.

·        Oversee the organization of packing/crating/installation requirements and domestic and international shipping.

·        Oversee the scheduling of the department’s domestic and international travel, using AFA travel registrars and contract registrars to confirm coverage of contractually agreed to travel and venue onsite work

·        Liaise with venue institutions to ensure that exhibition contract and lender requirements are met.

·        Review contracts drawn up by the Exhibitions Project Manager for registrarial and installation requirements; draft relevant sections of contracts including prorated costs and object conditioning, shipping, de/installation, and display requirements.

·        Collaborate with Director and curatorial team on exhibitions’ planning and tour management;

·        Establish complex cost estimates for exhibitions and monitor costs for the duration of each exhibition tour;

·        Develop, review, and update budgets, prorates, and cash flow estimates.

·        Track and send billing notifications in collaboration with the finance department.

·        Oversee insurance coverage for exhibitions, including preparing indemnity applications.

·        Manage day-to-day administrative operations and long-term planning for the registrarial department.

Supervisory Responsibilities:

The Director of Registration supervises a team of registrars and contractors.

Qualifications:

·        BA required, MA preferred, with a background in one of the following areas: Art History, Museum Studies, Library Science, or Arts Administration.

·        Minimum of seven years of experience in registrarial or exhibitions management.

·        Knowledge of fine arts packing standards and international shipping as well as experience with condition reporting.

·        Excellent project manager with proven ability to manage multiple projects of various scales and budgets.

·        Excellent communication skills, both verbal and written.

·          Readiness to travel domestically and internationally 30% of time, must maintain a valid passport.

Salary: $95,000 to $110,000 commensurate with experience along with an extensive benefits package. The package includes employer-paid medical, dental, and vision insurance, as well as long and short-term disability coverage.

Additionally, the position provides 15- 20 paid vacation days (as per final benefits when last at AFA according to AFA employee handbook), 12 sick days, 10 paid holidays, 1 floating holiday, and 4 personal days annually. An additional benefit includes the cost of an annual Global Entry membership.

To apply, submit a cover letter and resume by Friday, July 26, 2024 via email: hr@amfedarts.org

The AFA is committed to equity and inclusion in its staff and welcomes applications from candidates of diverse backgrounds who share these interests and commitment.