Reporting to the Deputy Director for Advancement and External Affairs, the Special Events and Advancement Manager is responsible for the management and execution of internal and external event operations at the Yale Center for British Art (YCBA).

Serves as the planning and operational point person and liaison for all events. Manages all facets of event strategy and operations from start to finish, creating exceptional experiences that range from VIP lunches to large receptions in support of the museum’s mission. Builds and maintains strong internal and external partnerships, serving as a collaborative liaison across museum departments. Oversees departmental budget and ensures that funding sources for each event are clearly understood. Develops and maintains a building use cost calculator for outside departments/clients. Manages administrative and budgetary considerations for on-site and off-site events. Plays an integral role in supporting the museum’s newly invigorated fundraising initiatives, with responsibilities in addition to events including donor engagement and correspondence.

Design, manage, and oversee complex special events that create an optimal experience for clients (departments at the YCBA, University groups, and outside organizations) and event attendees. Establish short- and long-term goals and strategies for special events in consultation with the Deputy Director for Advancement and External Affairs. Ensure that events meet budgetary guidelines by soliciting proposals from caterers/vendors and negotiating costs pertaining to all arrangements. As part of the YCBA's commitment to the University's sustainability plan, work with vendors to comply with best practices for green events. Assess needs for space, facilities, and technical services and coordinate with necessary vendors and Yale departments. Ensure smooth functioning of events from inception to completion with immediate decision making. Establish and coordinate event timelines. Manage and coordinate activities of event teams to ensure excellent service and proper safety procedures. Negotiate contracts/letters of agreement for all events. Develop and reconcile budgets, monitor and provide oversight of expenditures, and manage accounts payable process in a timely manner. Oversee the development of best practices for planning and executing events at the museum to ensure compliance with museum and University policies. Identify opportunities to improve event-related workflow and communications. Collect and provide content for all event-related invitations and printed programs. Serve as expert resource and primary liaison for all external clients. Represent the YCBA with a high level of confidentiality, integrity, and professionalism as the staff person responsible for coordinating and overseeing events both internally and with other Yale departments. These include the Office of the President of Yale University, Yale Trustees, Yale Alumni Association, and Yale Office of Development and Alumni Affairs. Safeguard the museum building and collections by ensuring adherence to the YCBA’s “Conditions of Use” policy. Working with the Deputy Director for Advancement and External Affairs, design donor engagement events and research new fundraising opportunities. Prepare attendee/donor briefing materials. Draft and edit donor acknowledgment letters and other correspondence. Maintain detailed prospect database records. Run weekly logistics meeting with all relevant departments present. Oversee, instruct, and coordinate activities of support staff and/or student workers. May perform other duties as assigned.

Along with a cover letter, please include a writing sample in your application material.