Position Focus:

Reporting to the Building and Preservation Project Manager, the Capital Project Specialist is responsible for ensuring that the museum’s ongoing multi-million-dollar capital building projects adhere to authorized scope, schedule, and budget parameters. The Capital Project Specialist keeps the Building and Preservation Project Manager informed, proactively flagging risks and highlighting potential solutions. The multifaceted project encompasses building and preservation enhancements of the Yale Center for British Art building designed by the internationally acclaimed American modernist architect Louis I. Khan. Projects include LED lighting installation, natural light reduction, renovating the existing imaging studio, and fitting out a new space for the museum woodshop, among others. The Capital Project Specialist provides day-to-day management and leadership during all phases of the projects. Serving as the main liaison between a wide constituency including museum staff, Yale facilities, vendors, contractors, consultants, and other stakeholders, the Project Specialist develops agenda items, facilitates project team meetings, and prepares summary documentation for distribution. Using project management software, the Capital Project Specialist creates and manages schedules, timelines, budgets, and action items. The Project Specialist documents and archives essential correspondence, change orders, photos, records, and drawings, ensuring that all are available, properly labeled, and stored. The Project Specialist may perform other duties as required to achieve project objectives.

Essential Duties

1. Manages special projects ranging from academic to financial from inception to completion, which requires quantitative analysis, independent research, and the proposal of resolutions or conclusions. Creates and envisions programmatic initiatives and communication strategies. 2. Designs and develops communications strategies for special projects. Develops and exercises a keen understanding of the multiple audiences and contributing University offices involved in a given project to ensure that individual communications are rolled out within a structure planned in advance and with appropriate communication among key stakeholders. 3. Envisions, creates and authors a wide variety of sensitive and high-level written materials. Serves as coordinator and executor for a range of internal and external committees. May participate in decisions regarding committee work. Advises panelists on precedents and prior actions. 4. Serves as Secretary for committee(s), manages informal and formal resolution processes and voluminous correspondence. 5. May supervise the work of project coordinator and administrative staff. 6. Serves as liaison to other departments on all communications. 7. Contributes to design, organization, and maintenance of department website. 8. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in a related field and four years of related work experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Knowledge of large-scale, complex, planning, design, and construction projects. Demonstrated success in managing complex projects to conclusion, meeting deadlines, and keeping within budget. Knowledge of architectural and construction methods, practices, and principles.

Required Skill/Ability 2:

Demonstrated ability to summarize highly complex issues and data for presentation and action.

Required Skill/Ability 3:

Exceptional written, oral, interpersonal, and presentation skills, the ability to effectively interface with various project stakeholders. Flexible, collaborative, and proactive communication skills. Team leader who, without supervisory authority, can positively and productively influence others.

Required Skill/Ability 4:

High energy, maturity, and leadership skills with the ability to serve as a unifying force. Excellent ability to build relationships with the flexibility and finesse to manage by influence.

Required Skill/Ability 5:

Demonstrated ability to develop and use quantitative and qualitative measures to assess and improve business processes and practices, deal effectively with ambiguity, and create clarity with stakeholders with diverse views and opinions. Exercises discretion and judgement with regard to confidential matters.

Preferred Education, Experience and Skills:

Preferred museum general operations and museum renovation experience. Preferred university and/or large-scale capital project experience.

Drug ScreenNo
Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

NoteYale University is a tobacco-free campus